General

This document sets out the terms and conditions ("Terms") on which you may make use of EU4EU Portal (the "Portal") in order to apply as student ("you" or "Student") in accordance with the "CALL FOR STUDENTS" (the "Call for Students") for the project of mobility for traineeship for higher education students - financed by Erasmus+ KA103" (the "Project"). Please read these Terms and the Call for Students carefully before you start to use the Portal and to make the application as Student for the Call for Students. By using the Portal and applying as Student, you indicate that you accept these Terms and the terms of the Call for Students and that you agree to abide by them. If you do not agree to these Terms and to the terms of the Call for Students, please do not use our Portal and do not apply as Student.

Information about us

The Portal is operated by EuGen - European Generation, with offices in Via guerrieri 3, 00153, Rome, Italy – telephone number: + +39 351 8770536; email address: info@eu4eu.org ("we", "our" or "us"), which acts as intermediary organization of the project of mobility for traineeship for higher education students.

Application as Students

To apply as Student, you are requested to register on the proper area of the Portal and to follow the relevant instructions by filing in proper forms and uploading required documents, including the letter of availability from the Host Organization. You acknowledge and agree that your application as Student does not ensure and guarantee your participation to the Project. Indeed, after your application, your requirements for the eligibility will be verified as Student for the Project as set out in the Call for Students and the outcome of the investigation and your participation to or exclusion from the Project will be notified to you. During the investigation, EuGen is entitled to ask for clarifications and additional documentation if it deems it appropriate at its own discretion.

EuGen membership

By making the application as student you expressly:

• request a free subscription to EuGen
• declares to know and accept the aims and the statute of the association
• you undertake to comply with the statute, regulations and resolutions of the corporate bodies.

By becoming an EuGen member, in addition to participating in the EU4EU project, you will have access to possible discounts and facilities reserved for members.

Your declarations, undertakings and acknowledgments - Exclusion of our liability

1. By making the application as Student, you declare and undertake:
   • to be in possession of the eligibility requirements set out in the Call for students;
   • that the information provided during the application process and the entire performing of the Project is complete, true and accurate;
   • to understand that any mis-statement renders you liable to disqualification from the Project and will preclude a priori participation to any other mobility project managed by us over the years to come.
2. By making the application as Student and for the entire period of your participation to the Project, you expressly agree:
   • to comply with all commitments set out in these Terms and the Call for Students;
   • to comply with all commitments undertaken with the Host Organization, including those provided in the "Letter of Availability" and the "Learning Agreement";
   • to sign the "Letter of Availability" for only one Host Organization.
   • to comply with the procedures and times set out for the matching phase between you and the Host Organization as set out in the Guidelines to the use of the Platform.
3. By making the application as Student, you acknowledge and undertake that:
   • EuGen is not liable for events that may affect your registration to the Portal, your application as Student and the matching phases between you and the Host Organization, including, for instance, in case of malfunction of the servers of the Portal, activities carried out by the Host Organization and force majeure events;
   • EuGen is not involved in the management and/or organization of the internship activities and, thus it is not liable for any events that may affect the course and / or the way the internship with Host Organization is conducted;
   • the Host Organization is the only subject liable for the proper management of the internship activities in relation to the Project;
   • the Host Organization is the only subject liable for the information provided and the activities carried out by the latter in relation to the Project and, thus, EuGen is not liable for the information provided by Host Organization and/or for any behaviour carried out by the latter in relation to the internship activities;
   • you are the only subject liable for the information provided and the activities carried out in relation to the Project and, thus, EuGen is not liable for the information provided by you and/or for any behaviour carried out by you in relation to the internship activities;
   • EuGen does not approve that Host Organization offers services (including, but not limited to accommodation, training, etc.) to students in return of payment;
   • EuGen shall process your personal data for carrying out the Project's activities and Google's indexing may allow displaying students’ CVs from Google search and the time for removal from search results at the end of the Project depends on Google and not on EuGen.

In any case, the aforementioned exclusion and limitation of liability shall not apply in the event damages are caused by our fraud and gross negligence or in the event of death and personal injury. In addition, some jurisdictions do not allow the disclaimer of warranties or exclusion of damages, so such disclaimers and exclusions may not apply to you and you may have rights in addition to those contained in these terms, especially in relation to consumer rights.

Your exclusion from the Project

Even though you have been considered as eligible for Project, we reserve the right to exclude at any time you from the Portal:

• with a 15-day prior notice without cause;
• immediately, if we believe that you have lost your requirements for the eligibility as Student and/or
• immediately, if you breach any of your obligations set out in the Call for Student and/or in the Project and/or in the following sections of these Terms: paragraphs 1 and 2 of section "Your declarations, undertakings and acknowledgments - Exclusion of our liability", section "Intellectual property rights", section "Confidentiality".

Indemnification

You expressly agree to indemnify and hold EuGen harmless from any claims brought by Host organizations and/or third parties against EuGen and from any damages suffered by the latter as a consequence of your application as Student and/or your participation to the Project.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our Portal (including without limitation trademarks and copyrights), and in the material published on it, including without limitation works, images, pictures, dialogues, videos, documents, drawings, figures, logos, menus, web pages, graphics, colours, schemes, tools, fonts, designs, diagrams, layouts, methods, processes, functions and software. Copyright, trademark and other intellectual property laws and treaties around the world protect those materials. All such rights are reserved. You may not print off, download extracts of or copy any content from our Portal. You may not use, reproduce, publish, distribute, display, modify, create derivative work from, or exploit in any way, in whole or in part, any content from our Portal without obtaining prior express written consent from us. You will carry out any use of the content from our Portal authorised under these Terms for lawful purposes only and in compliance with all applicable laws.

Processing of your personal data

EuGen will process your personal data for carrying out the Project's activities in compliance with the Privacy Policy. You are aware that the personal data provided in the Portal will be processed in compliance with the provisions of the law regarding the protection of privacy and that the information concerning the treatment is available on the website of EU4EU (https://eng.eu4eu.org/documents-and-rules/). You are aware that your personal data will be visible to the Host Organizations registered in the EU4EU Portal, for the purposes of the Erasmus + Program as well as for the scholarship.

Photo/Video release form

You are aware that during my mobility you might be required to provide a photo or a video as testimonial of the project EU4EU for promotional purposes. If this possibility occurs:

1. You grant EuGen and its designees the right to use the photo/audio-visual in any format. You grant the right to edit, mix or duplicate and use or re-use the photo/audio-visuals in whole or in parts as EuGen may elect. EuGen or its designees have complete ownership of the photo/audio-visuals, including copyright interests.
2. You grant EuGen and its designees the right to broadcast, exhibit, market and otherwise distribute the photo/audio-visuals, in whole or in parts for any purpose EuGen or its designees determine. This grant includes the right to use the photo/ audio-visuals for promoting or publicizing.
3. EuGen has no financial commitment or obligations to you as a result of the use of your photo/audio-visual.
4. You have read, understand and agree to all of the above and that the rights granted EuGen herein are perpetual and worldwide.

Confidentiality

You hereby agree to maintain as confidential all information received directly or indirectly from us and undertake not to use or disclose such information to third parties unless permitted by us or differently required by the applicable law. The obligations set out in this clause shall remain in effect for a period of 10 (ten) years after the expiry of or your exclusion from the Project for any reason whatsoever.

Your reliance on information posted by us on the Platform

The content of our Portal is for information purposes only. Reliance on any information provided on our Platform is solely at your own risk. To the fullest extent permitted by applicable law, we disclaim all liability arising from any reliance placed on such content by any user of our Platform, or by anyone who may be informed of any of its content.

Applicable law and jurisdiction

These Terms are governed and construed in accordance with the laws of Italy. If you reside in the UE, please note that the mandatory consumer protection provisions of the law of the Member State in which you reside will also apply. You have the right to bring legal proceedings (i) before the Court of Rome; or (ii) before the Courts at your place of residence. We are only allowed to initiate legal proceedings against students resident in EU before their place of residence or domicile. Pursuant to sections 1341 and 1342 of the Italian Civil Code, you expressly accept the following provisions of these Terms and Conditions For Host Organizations: Application as Student; Your declarations, undertakings and acknowledgments - Exclusion of our liability; Your exclusion from the Project; Your reliance on information posted by us on the Platform; Applicable law and jurisdiction.

General

This document sets out the terms and conditions ("Terms") on which you may apply as host organization ("you" or "Host Organization") in accordance with the "CALL FOR HOST ORGANIZATIONS" (the "Call for Host Organization") for the project of mobility for traineeship for higher education students - financed by Erasmus+ KA103" (the "Project").

Please read these Terms and the Call for Host Organizations carefully before you start to use the Portal. By using the Portal and applying as Host Organization, you indicate that you accept these Terms and the terms of the Call for Host Organization and that you agree to abide by them. If you do not agree to these Terms and to the terms of the Call for Host Organization, please do not apply as Host Organization.

Information about us

The Portal is operated by EuGen - European Generation, with offices in Via guerrieri 3, 00153, Rome, Italy – telephone number: + +39 351 8770536; email address: info@eu4eu.org ("we", "our" or "us"), which acts as intermediary organization of the project of mobility for traineeship for higher education students.

Application as Host Organization

To apply as Host Organization, you are firstly requested to register on the proper area of the Portal and to follow the relevant instructions by filing in proper forms and uploading required documents. The person who registers on behalf of the Host Organization expressly declares under his/her responsibility to be duly empowered to act in the name and on behalf of the Host Organization.

You acknowledge and agree that your application as Host Organization does not ensure and guarantee your participation to the Project. Indeed, after your application, we will verify your requirements for the eligibility as Host Organization for the Project as set out in the Call for Host Organization and we will notify you the outcome of our investigation and your participation to or exclusion from the Project. During the investigation, EuGen is entitled to ask for clarifications and additional documentation if it deems it appropriate at its own discretion. In addition, with a prior notice, EuGen is entitled to visit in person the Host Organization in order to verify the requirements for the eligibility and the Host Organization accepts to allow EuGen to visit it.

Your declarations, undertakings and acknowledgments - Exclusion of our liability

1. By making the application as Host Organization, you declare and undertake:

• to be in possession of the eligibility requirements set out in the Call for Host Organizations for the entire duration of the Project;
• that the information provided during the application process and the entire performing of the Project is complete, true and accurate;
• to understand that any mis-statement renders your Host Organization liable to disqualification from the Project and will preclude a priori participation to any other mobility project managed by us over the years to come.
• not to delegate the management of your account on the EU4EU Portal to subjects external to your Host Organization and not to share username and password of the account with subjects or consultants external to the organization, unless it has been expressly approved by EuGen in written form.

2. By making the application as Host Organization and for the entire period of your participation to the Project, you expressly agree:

• to comply with all commitments set out in these Terms and the Call for Host Organizations;
• to comply with all commitments undertaken with the student(s);
• to immediately exclude the student(s) at any time if you are aware and/or if EuGen communicate to you that such students do not have or have lost their requirements to be eligible for the Project;
• to comply with the procedures and times set out for the matching phase between students and your Host Organization as set out in the Guidelines to the matching procedure;
• that you are not allowed to offer services in favour of the students (including, but not limited to accommodation, training, etc.) in return of payment.

3. By making the application as Host Organization, you acknowledge and undertake that:

• except for fraud and gross negligence, EuGen is not liable for events that may affect your registration to the Portal, your application as Host Organization and the matching phases with the students, including, for instance, in case of malfunction of the servers, activities carried out by the students and force majeure events;
• EuGen is not involved in the management and/or organization of the internship activities and, thus, except for fraud and gross negligence, it is not liable for any events that may affect the course and / or the way the internship with students is conducted;
• the Host Organization is the only subject liable for the information provided and the proper management of the internship activities with students in relation to the Project and, thus, EuGen is not liable for any activity carried out by the Host Organization;
• students are the only subject liable for the information provided and the activities carried out in relation to the Project and, thus, EuGen is not liable for the information provided by the students and/or for any behaviour carried out by the students in relation to the internship activities;

The aforementioned exclusion and limitation of liability shall not apply in the event damages are caused by our fraud and gross negligence or in the event of death and personal injury.

Exclusion of the Host Organization from the Project

Even though you have been considered as eligible for Project, we reserve the right to exclude at any time your Host Organization from the Project and from the Portal:

• with a 15-day prior notice without cause;
• immediately, if we believe that you have lost your requirements for the eligibility as Host Organization and/or
• immediately, if you breach any of your obligations set out in the Call for Host Organizations and/or in the Project and/or in the following sections of these Terms: Paragraphs 1 and 2 of section "Your declarations, undertakings and acknowledgments - Exclusion of our liability", section "Intellectual property rights", section "Confidentiality"

Indemnification

You expressly agree to indemnify and hold EuGen harmless from any claims brought by students and/or third parties against EuGen and from any damages suffered by the latter as a consequence of your application as Host Organization and/or your participation to the Project.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our Portal (including without limitation trademarks and copyrights), and in the material published on it, including without limitation works, images, pictures, dialogues, videos, documents, drawings, figures, logos, menus, web pages, graphics, colours, schemes, tools, fonts, designs, diagrams, layouts, methods, processes, functions and software. Copyright, trademark and other intellectual property laws and treaties around the world protect those materials. All such rights are reserved. You may not print off, download extracts of or copy any content from our Portal. You may not use, reproduce, publish, distribute, display, modify, create derivative work from, or exploit in any way, in whole or in part, any content from our Portal without obtaining prior express written consent from us.

You will carry out any use of the content from our Portal authorised under these Terms for lawful purposes only and in compliance with all applicable laws.

Processing of your personal data

EuGen will process your personal data for carrying out the Project's activities in compliance with the Privacy Policy. You are aware that the personal data provided will be processed in compliance with the provisions of the law regarding the protection of privacy and that the information concerning the treatment is available on the website of EU4EU (https://eng.eu4eu.org/documents-and-rules/). You are also aware that data will be visible to the students registered in the EU4EU portal, for the purposes of the Erasmus + Program as well as for the scholarship.

Photo/Video release form

You are aware that during my mobility you might be required to provide a photo or a video as testimonial of the project EU4EU for promotional purposes. If this possibility occurs:
1. You grant EuGen and its designees the right to use the photo/audio-visual in any format. You grant the right to edit, mix or duplicate and use or re-use the photo/audio-visuals in whole or in parts as EuGen may elect. EuGen or its designees have complete ownership of the photo/audio-visuals, including copyright interests.
2. You grant EuGen and its designees the right to broadcast, exhibit, market and otherwise distribute the photo/audio-visuals, in whole or in parts for any purpose EuGen or its designees determine. This grant includes the right to use the photo/ audio-visuals for promoting or publicizing.
3. EuGen has no financial commitment or obligations to you as a result of the use of your photo/audio-visual.
4. You have read, understand and agree to all of the above and that the rights granted EuGen herein are perpetual and worldwide.

Confidentiality

You hereby agree to maintain as confidential all information received directly or indirectly from us and undertake not to use or disclose such information to third parties unless permitted by us or differently required by the applicable law. The obligations set out in this clause shall remain in effect for a period of 10 (ten) years after the expiry of or your exclusion from the Project for any reason whatsoever.

Your reliance on information posted by us on the Platform

The content of our Portal is for information purposes only. Reliance on any information provided is solely at your own risk. To the fullest extent permitted by applicable law, we disclaim all liability arising from any reliance placed on such content.

Applicable law and jurisdiction

These Terms are governed and construed in accordance with the laws of Italy. The Court of Rome will have exclusive jurisdiction over any claim arising in any way whatsoever from, or related to, your use of our Platform and your application as Host Organization.

Pursuant to sections 1341 and 1342 of the Italian Civil Code, you expressly accept the following provisions of these Terms and Conditions For Host Organizations: Application as Host Organization; Your declarations, undertakings and acknowledgments - Exclusion of our liability; Exclusion of the Host Organization from the Project; Your reliance on information posted by us on the Platform; Applicable law and jurisdiction.